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The forms and checklists below will help you before you leave and while you’re away.

Students are required to complete certain forms before traveling on a Harvard-sponsored trip; carefully review the instructions for each form. Your School or funding department may have additional requirements. Check with your program administrator or funding source to verify which forms you’re required to submit.

Travel Safety Questionnaire

The travel safety questionnaire helps to assess the appropriate balance between the academic value of your project and any safety concerns or risks in your destination. Submit the form one month prior to departure. After you submit your questionnaire, a member of our International Safety & Security team will contact you within five business days to discuss your proposed trip and any additional security measures, including scheduling a consultation if needed.

It’s required for:

  • College students traveling to an elevated-risk destination with Harvard sponsorship
  • Graduate/professional students traveling to a high-risk destination with Harvard sponsorship

It’s optional for:

  • Harvard students traveling to low-risk or moderate-risk countries with Harvard sponsorship
  • Harvard faculty, staff, and other academics traveling to any country with Harvard sponsorship

Travel Safety Questionnaire

Travel Waiver

The travel waiver and release form certifies your assumption of risk inherent in travel and indemnifies Harvard against liability. It’s required for all students who are traveling on a Harvard-related trip. Submit your completed waiver to the Harvard office, department, or trip leader overseeing your activity (i.e., awarding funding or academic credit).

If your activity or program type is not reflected in the templates below, contact the Office of the General Counsel to develop an appropriate waiver.

International Travel

Domestic Travel

Health Clearance Packet

The health clearance process includes a confidential health history, certification of health information provided, and clearance by your primary care provider and any specialists you see. Complete the process 30-90 days prior to departure, or by the date set by your program or funding source. Questions? See the Health Clearance FAQs.

Health clearance is required for:

  • Undergraduates on Harvard-led trips of any duration 
  • Undergraduates on Harvard-sponsored trips (with limited exceptions for trips less than two weeks)
  • All students participating in Harvard Summer School study abroad programs

Harvard College Health Clearance Packet

Students participating in a Harvard Summer School Study Abroad Program should refer to the Harvard Summer School website for your health clearance packet.

Proof of Coverage Request Form

Proof of evacuation and repatriation coverage is often needed when applying for visas or similar travel documents. If your trip is eligible for the University's International SOS membership, you can request a proof of coverage letter through our webform.

Request Proof of Coverage