Register Your Travel

Colorful illustration of famous buildings from city skylines around the world including the Sydney Opera House, Eiffel Tower, Christ the Redeemer, Burj Khalifa, and Big Ben
01. Step 1: Create a Profile02. Step 2: Enter Your Itinerary03. Step 3: Alert Your Embassy

Register an Individual Trip

Before you depart, do the smart thing and register your travel. That way, in the event of an emergency or incident abroad, we’ll be able to reach you via email, SMS, or a phone call to confirm your well-being and provide help. Registration is required for all Harvard affiliates—including faculty, staff, students, and researchers—traveling internationally with Harvard sponsorship, on University business, or on a University-related trip.

Registering a trip for someone other than yourself? See Registering Groups & Others. Need proof of registration for reimbursement? See Travel Reimbursement Requests.

Step 1: Create a Profile

First, create your traveler profile in International SOS MyTrips and/or the International SOS Assistance App. In MyTrips, you'll need to include your Harvard ID, status, affiliation, contact information, and emergency contact information. In the Assistance App, use your Harvard email to log in.

If you already have a profile, you can skip this one-time step and jump to step 2.

International SOS MyTrips

International SOS Assistance App

Step 2: Enter Your Itinerary

You have four options for how to register your trip. No matter which way you choose, it's important you keep your trip information up-to-date so we can focus our efforts appropriately during an emergency.

Option 1: Register via the Mobile App

Simply tap "Create a Trip" in the Assistance App and enter the details for your flights, accommodation(s), train, and/or other ground transportation. You can enter all information at once or add to and/or delete your itinerary as needed.

Option 2: One-step Registration via Email

If you've booked all of your trip details, registering can be as easy as forwarding an email. Once you've created your International SOS MyTrips profile, simply forward your reservation confirmation email(s) for your flights, lodging, and ground transit to harvardtravel@itinerary.internationalsos.com. Your first name, last name, and email address on your reservation confirmation emails must match the information in your MyTrips profile.

Option 3: Manual Registration via MyTrips

Create a new trip in your International SOS MyTrips profile. Enter trip details, including flights, lodging, and ground transportation information. No flights or lodging booked yet? You can still register your anticipated dates and location (city/country). Be sure to save your information.

Once you've booked your flights and accommodation, log into MyTrips and update your information manually.

International SOS MyTrips

Option 4: Automatic Registration via Harvard’s Preferred Travel Agencies

If you book your travel through one of Harvard’s preferred travel agencies, your trip details are automatically registered in International SOS MyTrips. Your first name, last name, and email address used to book your travel must match the information in your MyTrips profile. You should still log in to MyTrips to make sure the imported travel information is correct or to add additional details.

International SOS MyTrips

Step 3: Alert Your Embassy

After registering via the International SOS Assistance App or MyTrips, you're also strongly encouraged to register with the embassy of your country of citizenship.

 

Registration Benefits

Get access to country specific advice, security alerts, and more.

International SOS benefits