Register on a Traveler's Behalf
Register a Trip for Someone Else
You can use itinerary forwarding to register with International SOS on behalf of an individual traveler.
Common users of the itinerary forwarding feature include staff assistants registering trips on behalf of their managers, and Harvard affiliates registering trips on behalf of their spouse or partner accompanying them on their Harvard-related trips.
If your traveler booked their trip using one of Harvard's preferred travel agencies, their trip details are automatically registered in International SOS MyTrips, so there's no need to forward anything.
If your traveler booked their trip outside of a Harvard-preferred travel agency, you can forward their itinerary confirmation email to International SOS. To forward an itinerary on behalf of an individual traveler:
- From your Harvard email, forward the itinerary confirmation email that the traveler received from their booking agency (e.g., airline, hotel, travel agency, etc.).
- In the To line, list the traveler's email.
- In the CC line, copy in HarvardTravel-TO@itinerary.internationalsos.com
Then, you’ll receive two automated emails from International SOS (firstname.lastname@example.org) updating you on the status of the trip registration. The first email will confirm receipt of the travel itinerary. The second email will either confirm that the itinerary has been successfully uploaded or include instructions for the traveler to register via MyTrips. Contact us if you have questions about this process.
If successfully registered, the traveler will receive an "Itinerary & Travel Brief" registration confirmation email from International SOS (email@example.com). In addition to being a helpful resource, that email is one way to demonstrate proof of registration for reimbursement.
Note: Please do not attempt to forward a group travel registration worksheet to the email address above; the email address can only receive, read, and import data from the booking agencies' itineraries. The group travel worksheet is used to register two or more travelers at a time and must be uploaded through our secure webform.
After registering with International SOS, travelers are strongly encouraged to register with the embassy of their country of citizenship.