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Undergraduate and Graduate Student Pre-departure Requirements

It's your responsibility to understand and complete all pre-departure requirements in a timely manner for Harvard-sponsored travel. Questions? We're here to help.

Read carefully. Some requirements pertain to all students; other requirements are location based. Your School or funding department may have additional requirements, which you should confirm with the appropriate staff or faculty member.

1. read the student travel policy

2. Identify your destination's risk rating

The risk rating for your destination influences your pre-departure requirements and planning.

3. Register your trip

Register your itinerary and contact information with International SOS. Do this even if you haven't purchased your flight but you know your tentative dates and location (city, country). Then update your itinerary once you book your flight and lodging.

4. submit a travel waiver

Read and sign a travel waiver and release form. Then submit the signed form to the Harvard office or trip leader overseeing your international activity.

5. Obtain health clearance

Harvard College students: complete the health clearance process 30-90 days before departure, or by the deadline set by your program.

6. Watch An online orientation

Harvard College, Harvard Law School, and Harvard T.H. Chan School of Public Health students: complete the Harvard GSS online pre-departure orientation.

7. Attend an in-person Orientation

College students traveling to elevated-risk locations: sign up for and attend an in-person group orientation. All College students are strongly encouraged to attend an in-person orientation regardless of destination.

Graduate students traveling to high-risk locations: attend an in-person group orientation. Check with your program or group leader for scheduling with us.

8. Submit a travel safety questionnaire

College students traveling to elevated-risk locations and graduate students traveling to high-risk locations: submit a travel safety questionnaire at least 30 days before departure. The questionnaire addresses the security measures for your trip.

9. Schedule a consultation with US

College students traveling to elevated-risk locations and graduate students traveling to high-risk locations: after reviewing your travel safety questionnaire, we'll notify you if you're required to complete an individual consultation with us or not.

Even if not required, all students are welcome to submit a travel safety questionnaire and schedule an individual consultation with us before Harvard-sponsored travel.

Verifying Students' Pre-Departure Requirements

The Office of International Education (OIE) manages a database that tracks and reports on the status of undergraduate students’ travel requirements (i.e. orientations, health clearance, and travel registration). Program and department administrators seeking to review the status of these requirements for their travelers can contact Camila Nardozzi or Nicole Garcia in OIE to request a report.

Our office can provide updates, by request, on the status of the graduate student requirements that we oversee (online orientation, travel safety questionnaire, and travel registration).